In the modern world, a great deal of communication takes place over the web. Whether you're emailing at work or with a professor, it's important to watch what you say and mind your manners in your email. Email etiquette is easy to learn and students can take it from college to the workplace with the greatest of ease. Here are some of the basics of good email etiquette.
- Always read before you send. Sometimes your brain is working on a different wavelength than your fingers and you might have typed something you didn't mean to type. Alternately, figuring out the appropriate tone or wording for an email can be difficult. Always reread before you send to avoid perplexing or offending your recipient.
- Spell check. Nothing makes you look worse than sending out an email that hasn't been spell-checked or proofread, especially when it's going to a boss or professor. If you want to look intelligent, pulled together and professional, always spell check.
- Use appropriate greetings. You want your emails to be polite and respectful, so always use the appropriate greeting and tone when emailing. If you're not sure what is appropriate, always opt for more formal rather than less.
- No forwards. Never forward cheesy chain letters to others at work or whom you do not know well. Most people do not like seeing these show up in their inbox.
- Avoid reply all. The reply all button can not only get you in some serious hot water but it can be a real annoyance for recipients who aren't interested in your personal reply to the original sender. Unless you really need to reply to everyone, stick with the single reply.
- Be concise. Try to avoid rambling in your emails and keep it short and sweet. This will make it eaiser on your reader and give you less room to make errors.
- Answer promptly. Making someone wait a week for a response to an email is just plain rude. Always reply as quickly as you can, within reason, of course. If you're waiting on information from another person, send updates as a response rather than leaving the sender hanging.
You want to put your best foot forward no matter who you're speaking with and knowing how to sound polite, professional and intelligent in an email is a great way to get started.